How to set up a Zoom meeting from Microsoft Outlook | TechRepublic.Zoom – How to create a Zoom meeting in Outlook

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You can schedule a Zoom meeting directly from Outlook, either the desktop client or the web app. Here are the steps. Beyond cooking up a Zoom meeting from the Zoom app or website, you can sometimes more easily and conveniently set it up directly from Microsoft Outlook. Scheduling a meeting from Outlook can save time as the meeting invitation is automatically generated in an email. You can set up a meeting with either the Outlook client version or the web app.

To create a meeting using the client version of Outlook, you must be running Exchange on the backend. You first need to install the Zoom add-in for Outlook. To do this for your own account, open Outlook and click the icon or menu for Add-ins. In the Search Add-Ins field, type zoom. From the search results, click the Add button for Zoom for Outlook.

Click Continue to install the Zoom add-in. The add-in will now appear when you attempt to schedule a meeting Figure A. Select Settings and then go to Add-Ins. At the pane to Deploy a new add-in, click Next. Then click the button to Choose from the Store Figure C. In the Search field, type zoom.

In the first section for Assign users, determine whether you want to install the add-in for everyone, just for specific users or groups, or just for yourself. In the second section, decide on the deployment method.

When done, click the Deploy button Figure E. You can then close the Office Admin portal. Note that it could take up to 12 hours for the add-in to be deployed to your users depending on the size of your organization. But it should appear more quickly than that. First, browse to the Zoom for Outlook download page at the Microsoft app store.

Click the button to Get it now Figure F. Sign in with the account you use for Outlook on the web. Continue from there, and the Outlook web app will open. When done, close the Zoom windows in Outlook. To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings. At the Meeting invitation, click the toolbar icon for Add a Zoom Meeting.

Sign in with your Zoom account. Notice that the email is automatically populated with the link, ID, password, and other details for your meeting.

Fill out the remaining details and then send the invitation Figure H. To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane. Click the button for New Event. At the invitation window, click the link for More options. Then at the full invitation window, click the Zoom icon at the top and select Add a Zoom Meeting. Add the necessary details and send the invitation Figure I.

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For more info, visit our Terms of Use page. Figure B At the pane to Deploy a new add-in, click Next. Figure C In the Search field, type zoom. Figure E You can then close the Office Admin portal. Figure F Sign in with the account you use for Outlook on the web.

Figure H To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane. Figure I. Microsoft Weekly Newsletter Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.

Delivered Mondays and Wednesdays. Sign up today. Your email has been sent. By Lance Whitney. Lance Whitney is a freelance technology writer and trainer and a former IT professional. He’s the author of two tech books–one on Windows and another on LinkedIn. All rights reserved.

 
 

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Jan 10,  · How to Schedule a Zoom Meeting in Outlook. Method 1. From the Zoom Desktop App. 1. Click on the Schedule button, from the Zoom app. The button is blue, in the bottom left corner, and has a Method 2. Method 3. Views: K. Mar 26,  · Click “Install.” Chrissy Montelli/Business Insider. 5. Click “OK.” Select “OK.” Chrissy Montelli/Business Insider. You’ve successfully added Zoom’s extension to your Outlook account. Now you can. Dec 04,  · To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings. At the Meeting invitation, click the Estimated Reading Time: 4 mins.

 

Adding Zoom Meetings to Outlook Calendar Appointments | Drexel LeBow.

 

We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. For more info, visit our Terms of Use page. Figure B At the pane to Deploy a new add-in, click Next. Figure C In the Search field, type zoom.

Figure E You can then close the Office Admin portal. Figure F Sign in with the account you use for Outlook on the web. Figure H To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane.

Figure I. Microsoft Weekly Newsletter Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets. Delivered Mondays and Wednesdays. Sign up today. Your email has been sent. By Lance Whitney. Lance Whitney is a freelance technology writer and trainer and a former IT professional.

He’s the author of two tech books–one on Windows and another on LinkedIn. All rights reserved. There are many benefits to setting up a Zoom meeting in Microsoft Outlook.

For example, using this method can allow you to set up Zoom meetings and send out invitations quickly, as they immediately show up in your Outlook Calendar and the calendars of anyone who accepts the invitation. Using Outlook to set up Zoom meetings can also help recipients keep track of their invites, which can be helpful for important time-sensitive meetings, like interviews or performance reviews. Before setting up a Zoom meeting in Outlook, make sure you have Zoom downloaded to your personal device.

Here are some steps you can follow to install Zoom on your computer:. The first step in installing Zoom on your personal device is to visit the company’s Download Center. This is a page that offers options for downloading and installing Zoom on different operating systems. It can be especially important to ensure that you choose the correct option during this step, as you can typically only use the program if you install the version that’s optimized for your operating system.

For example, if your personal computer is from Microsoft, choose the option to add Zoom to Microsoft Outlook. Once you find the option that suits your operating system, click the “Download” button to start the download and installation process. This button appears as a blue rectangle with the word “Download” written inside of it.

Before you click “Download,” make sure you’re focusing on the Zoom product you want to use, as there are a few different programs on the Download Center page. For example, to download the basic Zoom program that allows you to host video conferences from your computer, click on the “Download” button for “Zoom Client for Meetings.

If you want to install an add-in to your sidebar, click on the “Add Zoom” button that appears similar to the “Download” button for other options. Emily is a tech and social media enthusiast who has written dozens of articles on popular apps and services. Emily has experience as an editor of the Davidsonian, the on-campus newspaper at Davidson College.

This article has been viewed 1, times. Learn more Scheduling your Zoom meetings in Outlook is a great way to keep your calendar organized and share your schedule with others. This wikiHow will teach you a couple of different ways to schedule Zoom meetings in Outlook, depending on which software you use. From the Zoom desktop app, use the Schedule button to create a new meeting and select the Outlook option to connect your calendar.

From the Zoom web portal, create your meeting and download a calendar file to upload to Outlook. Download the Outlook plugin for Zoom to connect the two platforms instantaneously and add Zoom meetings from the Outlook app. Did this summary help you? Yes No. Log in Social login does not work in incognito and private browsers.

Please log in with your username or email to continue. No account yet? Create an account. Popular Categories. All Categories. Edit this Article. We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. This is available for free in Microsoft’s Apps store. Your Outlook email client will open in your internet browser.

Click the button labeled “Install. You’ve successfully added Zoom’s extension to your Outlook account. Now you can use the Zoom add-in in your messages to schedule meetings and start video conferencing with friends, coworkers, and more. More Button Icon Circle with three horizontal dots.

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