What’s the Easiest Way to Start and Share a Zoom Meeting? – Ask Dave Taylor.The complete Zoom guide: From basic help to advanced tips and tricks | ZDNet

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Privacy concerns should always be toward the top of your priority list. So, here are a few steps to take to ensure your own privacy and the privacy of your meeting attendees:.

You can also enhance your own security by joining the meeting from a secure home network. For example, if your meeting has no need for the screen share feature, then you can just switch this option off by clicking on the Security icon and disabling screen-sharing. Lastly, you need to consider your own privacy as well.

The last thing you want is for your camera to show everyone the pile of dirty laundry or the unmade bed behind you! If you have a meeting in which one person gives a presentation to a group, you may not need to worry about this rule as much. However, if your virtual meeting is more of a conversation between colleagues, you need to ensure that everyone gets the chance to ask and answer questions. It is the responsibility of the meeting host to make sure that nobody monopolizes the meeting or takes valuable time away from others.

To prevent this situation, you can politely insert yourself into the conversation to ask someone a question. You can also kick things off with a few virtual ice breakers to make everyone feel more comfortable and engaged.

Nobody likes to feel stuck in a never-ending Zoom meeting. When you need to address a lot of topics, make sure that you dive right into the work so that people can get back to their lives as soon as possible. The best way to properly manage time is to create an agenda before the meeting starts.

Ideally, you should share this meeting agenda with all of the participants so that everyone knows what to expect. You should also make an estimate of how long each topic or task will take. This way, you can keep an eye on the clock as you go, maintaining a comfortable pace and ensuring that the meeting can finish in a reasonable amount of time.

The reality is that Zoom etiquette will help you be productive and create a more comfortable environment for all your virtual meeting participants. While being kind and patient are both standard ways to improve the experience, you should also follow the Zoom rules above to get the most out of every meeting.

Do you want to learn more info about the benefits of Otter. Zoom is a video communications platform that many of us at ZDNet consider to be a valuable digital tool today. One of Zoom’s key strengths is its simplicity, but the platform also has a variety of advanced features that remote workers will find useful for improving their productivity.

Below, we’ll show you how to get started, and also offer some tips and tricks that experienced users may be missing out on. Which video conferencing platform is right for your business? We’ve gathered details about 10 leading services. First of all, head over to Zoom in your browser. The layout will be slightly different depending on whether you are on desktop or mobile. There are four plans available; the most popular now likely being the free tier, in which virtual meetings can be held with up to participants, 1-on-1 meetings 30 minute time limits , and meetings with multiple participants can be held for up to 40 minutes.

When your time is up, you can simply restart a meeting if need be. The free option also includes private and group chats. Participants can join via their PC or a telephone line, and both desktops and apps can be shared. Zoom’s Pro, Business, and Enterprise packages come with additional features, including an increase in meeting duration limits, cloud recording and storage, Skype for Business interoperability, single sign-on options, transcript recordings, and company branding.

It is possible to join a meeting just from your browser, but in the interests of longevity and avoiding browser limitations, we recommend you download the application. Also: Remote working jobs: 5 problems we need to solve in To start using Zoom, make your choice browser or a direct download and then sign up.

You will be prompted to type in your email or sign in through either Google or Facebook. Businesses can also provide you with a single sign-on key SSO to attend meetings, although you will also need to know the company’s.

Alternatively, you can look up the domain by performing a search based on your company email address. At the next sign up prompt, Zoom will ask for permission to send resources including product videos and how-to guides your way. Either click “confirm” or “Set Preferences;” the latter option being to receive emails once a week, once a month, or never.

Make your selection. By now, a confirmation email should have landed in your inbox. Open the message, click “Activate Account” or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password. If you wish, on the next screen, you can invite your colleagues to also create an account.

If not, click “Skip this step. Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now.

You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others. We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web portal, zoom. On the Zoom website , head to ” Your Account ” in the top-right to manage your profile.

You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords.

Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings. The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. These are the major limitations to keep in mind, although there are a few others. Sometimes we blame Zoom issues on many things, but forget about the possibility that the internet could be down.

Try doing a simple Google search on the same device to see if you have an active internet connection. If the problem is your Wi-Fi, try restarting your router and see if that kicks it back in gear. Are you still not convinced by Zoom? We have a list of the best video conferencing apps , as well as a guide to the best Zoom alternatives.

Check them out to see if any of the others suit your needs better. Work from home. The most common Zoom issues and how to fix them Zoom is great, but it can come with its hiccups. By Mitja Rutnik. Is Zoom down? Zoom camera not working Zoom audio not working Zoombombing Missing features. Background noise Lagging or performance issues Activation email not arriving minute limit and more Could it be your internet?

Zoom camera not working. How to give Zoom permission to access your camera: Open the Windows Settings app. Select Camera.

Toggle on the Camera access option. Make sure Zoom is toggled on under the Let apps access your camera section. Also, toggle on Let desktop apps access your camera. How to pick your camera on Zoom: Open Zoom. Click on the Settings gear icon. Click on the Video tab in the left column. Under Camera , expand the selector and select the camera you want to use. Related: The best webcams available Zoom audio not working.

Related: The best microphones Zoombombing. Click on Participants. Select the three-dot More button. Hit Enable Waiting Room. How to lock a Zoom meeting: Start your Zoom meeting. Hit Lock Meeting. Missing features. Background noise. How to mute participants in a Zoom meeting: Start your Zoom meeting. You can hit the Mute all button. Alternatively, select the three-dot More button.

Pick Mute Participants upon entry. Lagging or performance issues. How to lower Zoom video resolution: Open Zoom.

 
 

How to start a zoom meeting as host in laptop – none:

 
In the Zoom video camera settings you can toggle on or off “mirror my video” (in a meeting go to the carat next to “Start Video” and choose “. Whether you’re hosting or just acting as a participant, you’ll want to make sure you’re meeting is secure. As a Zoom meeting host, you should. Overview: Zoom is a real-time web conferencing application much like Skype. You cannot record unless you are the meeting host, or the meeting host.

 

How to start a zoom meeting as host in laptop – none:.how to hold a Zoom meeting without a host

 
Product Update. A few options will appear — the one to click is called Lock Meeting. Moving on, the ” Manage Participants ” tab is particularly important. Video conferencing software has become a key tool in work and personal communication. Just in case you forget again, you can select the Join Audio option in the bottom-left corner of the screen during a meeting, and then click the already-mentioned Join with Computer Audio button. Links on Android Authority may earn us a commission. The ” Share Screen ” tab allows you to share your PC screen with others, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously.

 
 

How to start a zoom meeting as host in laptop – none:.

 
 

This will prevent any possible background noise. You can do this by clicking the Participants button in the taskbar, selecting the 3-dot More option, and then clicking on Mute Participants upon Entry. Throughout the meeting, it can be used if people unmute themselves and background noise creeps in. It also helps to avoid any circling sound or outside noises. Users should avoid using external speakers, speakerphones, or any other noisemakers.

Is Zoom suddenly slowing down on you? One main issue could be your internet connection. You can run a speed test using something like SpeedTest. If your internet connection is acting up, your only solution is to move to another network. Just click on the arrow pointing up button next to the camera button. Enter Video Settings and go into the Video tab. Uncheck HD. If all fails, you might want to try restarting your computer or reinstalling Zoom.

You can also restart your router or disconnect some devices from your network and see if that helps. It will come; it may just take a while. While most activation emails are sent within seconds, some may take up to 30 minutes. The biggest one is that group meetings can only last for a maximum of 40 minutes. After that, the system will log out all participants and terminate the session.

Some users get confused after a meeting reaches an abrupt end. Free users can record a meeting to their device, after which they can upload the recording to Google Drive or any other similar service and then share it with others.

Read more : How to set up virtual backgrounds on Zoom in the Android app. These are the major limitations to keep in mind, although there are a few others. Sometimes we blame Zoom issues on many things, but forget about the possibility that the internet could be down.

Try doing a simple Google search on the same device to see if you have an active internet connection. If the problem is your Wi-Fi, try restarting your router and see if that kicks it back in gear. Are you still not convinced by Zoom?

We have a list of the best video conferencing apps , as well as a guide to the best Zoom alternatives. Check them out to see if any of the others suit your needs better. Work from home. The most common Zoom issues and how to fix them Zoom is great, but it can come with its hiccups. By Mitja Rutnik. Is Zoom down? Zoom camera not working Zoom audio not working Zoombombing Missing features.

Background noise Lagging or performance issues Activation email not arriving minute limit and more Could it be your internet?

Zoom camera not working. How to give Zoom permission to access your camera: Open the Windows Settings app. Select Camera. Toggle on the Camera access option. When it comes to your appearance during a virtual meeting, there are three important factors to consider:. For most Zoom meetings, you should aim to wear business casual attire. This will strike a good balance between comfort and professionalism. You will also need to take note of how you interact with the camera.

Most people look at their computer screens. Finally, make sure that you look tidy in your appearance.

You can put on your best business suit and still look messy. So, make sure that your hair is tidy and your general appearance matches the tone and nature of the meeting. You can improve your appearance by using an adequate light source. If possible, try to use natural lighting and an angle that keeps your entire face in full view.

Privacy concerns should always be toward the top of your priority list. So, here are a few steps to take to ensure your own privacy and the privacy of your meeting attendees:. You can also enhance your own security by joining the meeting from a secure home network.

For example, if your meeting has no need for the screen share feature, then you can just switch this option off by clicking on the Security icon and disabling screen-sharing.

Lastly, you need to consider your own privacy as well. The last thing you want is for your camera to show everyone the pile of dirty laundry or the unmade bed behind you! If you have a meeting in which one person gives a presentation to a group, you may not need to worry about this rule as much. However, if your virtual meeting is more of a conversation between colleagues, you need to ensure that everyone gets the chance to ask and answer questions.

It is the responsibility of the meeting host to make sure that nobody monopolizes the meeting or takes valuable time away from others. To prevent this situation, you can politely insert yourself into the conversation to ask someone a question. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords.

Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings. The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions.

With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile. The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone.

If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab. If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat.

The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded.

Copy this to your clipboard, open your email client, paste the details into a new message, and invite away.

So, in short, all participants need is the meeting URL , date and time , and a passcode. If you want to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone. At the top right of the meeting window, you can choose to go full screen. We are now going to go over the basic settings you need to know about in meetings for management purposes.

If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt.

Moving on, the ” Manage Participants ” tab is particularly important. Under this tab, you can find ” invite ,” which is useful if you’ve forgotten to bring someone into a session. Clicking this option will bring up a box with everyone connected to the meeting.

In the interests of privacy, however, hosts and other participants cannot control individual camera feeds. A handy feature to note here under ” Security ” is ” lock ,” which stops anyone else from joining an active session.

Different views : You can pick one of four view options — but this only impacts how you view a meeting, and not others. By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but there is also a gallery layout that brings in every participant on one screen through a grid, an ” immersive ” view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option.

The ” Share Screen ” tab allows you to share your PC screen with others, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously. Now, let’s talk about messaging. The ” Chat ” tab on the main bar is designed for users to type out questions and messages, as well as share files either hosted by cloud storage providers or stored directly on your PC, as long as the “Send files via meeting chat” option in Account Settings has been enabled.

As a host, you can also select the “

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