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Where possible, ensure everyone is using the most up-to-date version of the Zoom desktop or mobile app. During a meeting Use the Waiting Room feature and verify all attendees one-by-one before granting access. Recording of meetings to the cloud the Uni Zoom service is enabled, but to the local computer is disabled. Meeting hosts should refer to the guidelines about recording meetings Participants should not screen-capture during meetings.

University staff or students should not use personal email addresses when registering for, or using, Zoom. No confidential, sensitive or personally-identifiable University information should be discussed or displayed. Instructions on each of these steps can be found in the guides below.

What is included with this release of Zoom? A Co-host can be added to a meeting to allow someone else to let attendees in to the meeting. Meeting password required – Enabled to ensure participants are required to enter the meeting password that is generated when you schedule a meeting before joining the meeting. However, this feature can be turned off. Add-on services Webinar licenses We now have a central billing procedure in place for purchasing webinar licenses for Zoom.

Other add-on licenses Some add-on services for Zoom are currently unavailable. These require review to establish requirements and plan an appropriate way forward: Virtual Room System Instant Messaging Outlook email integration Telephone integration Cloud apps integration Audio and video meetings for audience sizes larger than The University is currently working on billing options to purchase these add-ons, however, if you require webinars and larger audience sizes now, Blackboard Collaborate is available and free to use, or alternatively our Online and Digital Events Service can help you choose the right tool for your type of event: Online and Digital Events Tool What’s next?

A roadmap for Zoom is being developed as a continual service improvement plan. Use cases for Zoom. University meetings and events platforms in recommended order Microsoft Teams – the University’s preferred platform for formal 1-to-1’s, group meetings up to participants or ‘town hall’ events at 0 additional cost, interactive, with overflow live-streaming to 10, view-only attendees with Teams Webinars.

Teams Webinars includes a configurable registration web page and do not require any additional licenses, they’re ready to use now with your university account. Teams is secure, fully integrated with Office , supported on Windows, Mac, Linux, Web and Mobile and external attendees don’t need a Microsoft account to attend.

Blackboard Collaborate – for online teaching and larger group meetings, integrated with Learn. Zoom When to use Zoom? Zoom should be used as a final alternative to one of the other preferred meeting platforms listed above. When it is the required platform for conducting, for example, University-related research and collaboration. When no sensitive, confidential or personally-identifiable University material is being discussed.

Why use the University’s Zoom service? There is no minute time limit on meetings. It will support up to participants, with the ability to purchase add-on licenses for large meetings of or participants The University applies extra security measures over and above a basic Zoom account. Allows Information Services to support your account Supports up to breakout rooms If you’re unclear about which platform to host your event on, help is available in our Online and Digital Events Service.

Important guidance about sign-in updates to the University of Edinburgh’s Zoom account. Quickstart Guide. The basics on getting you up and running with the University’s Zoom meeting service.


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